Attn: Room Scheduling This room does not have a door for privacy. The building manager will clean and maintain the check-out of tablecloths. Please submit requests at least 2 working days in advance. General Information. WCP (formerly SAC) Reservations Office is located in room 1.104 of the first floor of the WCP and can be reached at 512-475-6628 or via email at WCPevents@utexas.edu. Built in screen. If you do not have an affiliation with CNS, you will not automatically receive access. Does this mean that events are not allowed to have guest speakers? The University of Texas at Austin, NMS 1.210 has some equipment failure. A group is defined as two or more students. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART Projector, Media Console, Doc Cam, Classroom. There are two catering options. Students may reserve Group Study Rooms online in 1 hour blocks for up to 4 hours per week during times PCL is open. Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. Return tables and chairs to the room's standard setup (see diagram on door/wall in room), Reset room temperature to 70-75 degrees (if temperature was changed), If food was served, clean up crumbs/mess and take all garbage/recycling to ground floor dumpsters (see map on door/wall in room). . This tool is designed to help student organizations and academic and administrative units find the indoor or outdoor space that will best meet their needs. Students are not allowed to reserve any of the following rooms. Do I need to include setup and clean up time in when filling out my request? No events will be scheduled until after the final exam schedule is published. A reservation for November 2015 could not be accepted at that time. We are unable to accommodate more people than the stated capacities on our website due to fire code regulations. Can I make a reservation for more than two semesters in advance? No. Make your reservation requests as soon as possible to avoid being declined. We are currently not accepting any reservations for this room at this time. By reserving a room in the Student Services Building, you agree to: Please note that custodial staff are not responsible for cleaning the SSB meeting rooms. You will receive a confirmation once the reservation is finalized. GPC buildings and facilities transition to restricted access hours at 7:00pm on weekdays and at all times on weekends/holidays. Graduate students, undergraduate students, and student organizations may request use of these spaces and may use them only with a confirmed reservation. Other equipment in the Glenn W. Maloney Student Assembly room includes a sound system with onelavalier microphone and one wireless microphone. The only class-related activity allowed in GPCs on the two university no-class days preceding final exam days (also known as reading or dead days) are office hours. to use the projector. Our students and faculty are changing the world through their contributions to computing education, research, and industry. You have many options to update your reservation details, cancel your reservation, cancel specific booking dates or add new booking dates. Decorations are fine but with certain parameters. Facilities Services unlocks GPCs based on reservations made in the Room Scheduling System. WCP doesnt provide parking. Failure to do so may hinder future reservation requests. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. Our office does not have linens or decorations for events in the WCP. outdoor space. ITS staff may not be immediately available to provide support during an event. The mission of the University Unions is to enhance the student experience and to enrich campus life by providing cultural, educational, social, and recreational programs as well as related goods and services to the campus community. To accommodate the many dance groups across campus, the WCP Reservation Office limits weekly practices to a maximum of 2 hours per week for each organization. If it is showing as "web request," your reservation is still pending. Office hours, exam reviews, study groups, and organizational meetings can be scheduled in GPCs. McCombs School of Business Browse - allows you to view a list of group study rooms and check for existing reservations - provides you with detailed information about equipment in each room. Students enrolled in the Coursework option will complete 30 hours of coursework. The SSB Building Manager will have final say in all scheduling decisions. SERVICE ALERT: The UFCU Room at the Perry-Castaeda Library will be closed on Sunday, March 5, for an event. Helpful Documents:Room Reservation Request FormRequest to sponsor off-campus individuals or groupsRG Room Scheduling System presentationFilming Permit Forms, Room Viewers Canvas site (info & resources)Room Viewer Required User Guide, Building and Facilities Access (HOP 8-1080), With capacities and media attributes. Use the filter tool below to find your ideal space based on capacity and/or features like a walkway or lawn. NRG Productivity Center Group/Team Room Reservations The NRG Productivity Center Group/Team Room Reservations System is exclusively for the use of McCombs School of Business students. Use the filter tool below to find your ideal space based on capacity and/or features like a stage or projector. Prior arrangements may be made with the Building Management Office to check out adaptors. Study rooms in the PCL Scholars Commons are forgraduate students only. For example, open flames are not permitted, and hanging of lights, signs and decorations needs special tape. Bioinformantics and Computational Biology, Operating Systems, Distributed Systems, & Networking. Login using your UT EID. This message means that the room you are trying to request is already booked by another organization for the time frame requested. RSOs producing theatrical performances will be given first consideration for the space on a first-come, first- serve basis. Reservations. and returned back to their original locations to prepare for the next conference. No instructional media. Tables, moveable chairs, and dry erase boards. Once you've found a space that meets your needs, click on the "Details" button to view more information about the space. Should your event need signs for the event, our office has up to ten easels that can be placed around the building for your use. Benches, Tables With Seating, Grills, Bike Rack, Trees, Light Posts. Students wishing to reserve rooms for study sessions must do so through staff or faculty in their academic unit. UT of Austin organizations may not advertise the event as cosponsored by an off-campus organization. College of Pharmacy 512-232-4400https://finearts.utexas.edu/cofa-resources#it, CBA, GSB, UTC Fine Arts AV Support If you do not see a POB room listed that you would like to reserve, visit the POB Rooms & Reservation Websiteand search there. Filming on the University of Texas at Austin campus is regulated and can require a permit: http://www.utexas.edu/university-communications/resources/filming-at-ut. Select Browse to view available rooms. Phone: 512 475-7600 DJs at the WCP are welcome as long as the event sponsor notifies the reservations office and a meeting with the DJ takes place in order to ensure the DJ is knowledgeable of the space they are using. Nine Dimensions of Successful Student Organizations Pilot Program, Behavior Concerns and COVID-19 Advice Line (BCCAL), Report Sexual Harrassment or Sexual Misconduct, Multipurpose room, volleyball nets, and badminton nets, Equipment - Soccer balls, soccer goals, dodgeballs, Punching bag, speed bag, interlocking foam mat, Blackboard, Media Console, Moveable Chairs, Blackboard, Media Console, Movable Chairs, Seminar Room, Moveable Chairs, Projector, Dry erase board, Media Console, Moveable Chairs, Projector, (BRB) Bernard and Audre Rapoport Building, Seminar, Transparency Projector, Moveable Chairs, Projector, Media Console, Doc Cam, Classroom, Projector, Media Console, Doc Cam, Computer Classroom, Blackboard, Media Console, Dual Projector, Blackboard, Media Console, Continuous Writing Surface, Blackboard, Media Console, Moveable Chairs, Seminar Room, Movable Tables, Limited Media, Movable Chairs, Movable Tables, Whiteboard, Continuous Writing Surface, Limited Media, Whiteboard, Blackboard, Moveable Chairs, Seminar Room, Movable Tables, Blackboard, Limited Media, Moveable Chairs, Seminar Room, Movable Tables, Limited Media, Moveable Chairs, Movable Tables, Whiteboard, (CMA) Jesse H. Jones Communication Center - Building A, Media Console, Moveable Chairs, Seminar Room, Movable Tables, Whiteboard, Media Console, Movable Chairs, Whiteboard, (CPE) Chemical and Petroleum Engineering Building, Media Console, Continuous Writing Surface, Glassboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Media Console, Continuous Writing Surface, Whiteboard, (EER) Engineering Education and Research Center. Please contact Arturo Compean Jrto request access to the CNS building you're looking to reserve. SSB room reservations for Fall2022 opened to SSB staff at10:00am on Tuesday, April 26th, 2022. Food is not allowed in the classrooms and conference rooms. POB 6.442 Web Conference Room Faculty Lounge (POB 6.102) The PCL Presentation Practice rooms are private, reservable spaces where groups of 2 or more can collaborate and UT Graduate Students: Reserve a room. Please note that only authorized representatives for Student Organizations and department representatives are able to make requests. For more information on the spaces please visit the Reservation Guide. Approved events must request room reservations through our office. vast stage, an orchestra pit capable of holding 100 musicians, dressing rooms to accommodate more than 100 performers, computerized lighting, advanced sound and rigging systems, and a mammoth backstage area complete with workshops for carpentry, costumes, painting, metalwork and props, Banquet Seating, wood floors, sculptures, 42-seat cafe, floor-to-ceiling windows, Banquet Seating, seated dinner, grand staircase, balcony, Banquet Seating, patio with views of Darrell K Royal - Texas Memorial Stadium, bar, Banquet Seating, skylight, balcony with patio furniture, view of the UT Tower, Banquet Seating, 2 47" HDTVs with DVD players, sculptures. Room Reservations Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. Use of the SSB public address system shall be restricted to UTPD and UT Fire officials and shall be used only in emergencies, such as a fire, tornado, etc. This system is more intuitive and mobile friendly. Our office does not provide decorations for clients. The person requesting a conference or classroom in ASE will be responsible for ensuring that these policies are adhered to. The majority of perceived scheduling conflicts are simple mistakes, not actual scheduling conflicts. The hall also houses the countrys largest tracker organ. William C. Powers, Jr. Student Activity Center Reservations: Frequently Asked Questions, William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, Institutional Rules on Student Services and Activities. This means that your group has not used the reservation system yet. ASE Meeting SpacesASE Meeting Spaces include the Department Conference Room, Team Meeting Rooms, Focus Rooms, and Huddle Rooms. These programs and events are defined as activities occurring within the fall semester as designated by the academic calendar and fall between the months of August December. Contactfac_building_manager@utlists.utexas.eduwith questions regarding these rooms (FAC328, 330, 332), including training on conference room technology. Capacity: 231 - Media: full media console. The building manager will have final say in any unresolved scheduling conflicts. There are restrictions on what can be scheduled in general purpose classrooms (GPCs) on final exam and no-class days. Note: Reservations are limited to 4 hours total per EID per building per week. If you need to modify or cancel an existing room reservation, send email to roomschedule@cs.utexas.edu. ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information. Group Study Rooms and Presentation Practice Rooms are available for reservation only when hosting theLibraries. The instructional media is run by Liberal Arts ITS group, and they should be contacted separately for access. William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, University Unions OnlineReservationSystem. For more information and a complete list of approved Priority Uses please refer to our Policies & Procedures. Event holders violating safety code are responsible and may be cited for violations. Inquiries for a one time performance or special requests can be made to the Events Manager and will be assessed on individual request basis. NO. Our new reservation software is now live! You'll be given a list of your reservations. What kind of space are you looking for? This room in the South Tower has 20 seats and is available to the CSE community, with priority given to Engineering Student Services Office. Please contact Arturo Compean Jrfor any questions. 3 moveable tables on wheels, 10 chairs, extra chairs in room. If equipment is not returned or if it is damaged (as determined by the Building Manager), the user of the A/V equipment is responsible for the repair or replacement of the equipment. You may also use our Event Management System (EMS) Web App for making reservations at any time from anywhere on your computer or mobile device. Please use the temporary contact option to add yourself, then our office can add your name after the reservation request has been received. Full summary of cosponsorship can be found at the Institutional Rules on Student Services and Activities. The WCP has 6 general meeting rooms, an executive meeting room, a black box theatre, a ballroom, a dance rehearsal space, a legislative assembly room and an auditorium for the use of students and departments on campus. The reservation period will include January 9th, 2022 throughAugust 19th, 2023. After the official Mazevoopening dates, all open times for common area rooms are subject to scheduling by eligible users on a first-come, first-served basis through the building manager. The William C. Powers, Jr.Student Activity Center has the Black Box Theatre. The South and West Patio areas may be reserved through the "Outdoors/A-frames/Banners/Jester Tables"optionon Mazevo. When reservations are processed the space is taken out of available inventory. 512-471-1199comm-help@austin.utexas.eduhttps://moody.utexas.edu/technology, SZB If you need assistance contact: Texas Union: hospitality@universityunions.utexas.edu WCP Student Activity Center: WCPEvents@utexas.edu Student Services Building: ssbstaff@austin.utexas.edu GPCs will not be scheduled for quizzes, exams, or paper turn-ins. This includes time allotted for setup and breakdown of event.) Requests are processed within 1-2 business days. Media Console, Moveable Chairs, Seminar Room, Banquet seating, electronically operated retractable backboards, divider curtains, bleachers and score clocks; individual sound/speaker system for events, Banquet Seating, moveable chairs, moveable tables, lounge furniture, large screen television; retractable partition wall to room 2.112, individual room sound system, kitchen, Provision for wallyball nets; individual court speaker system; carpeted seating/viewing area behind courts, Wall mounted heavy and speed bags; 55 linear feet of wall padding. Should your event require parking in order to drop off or pick up decoration or reservation equipment, please coordinate with the reservations office in order to ensure that we can accommodate your arrival for drop off/pick up. See a complete listing of room descriptions, including furniture and equipment. Permanent building occupants have first priority for scheduling common area meeting rooms (Glenn Maloney Room, which may be partitioned to create two rooms G1.310 and G1.312; G1.310; G1.312; G1.406; G1.410; G1.402; G1.104; 3.406; G1.116; G1.106; 4.212). mirrors, individual room sound system for fitness and dance classes, Retractable partition wall to room 2.104, individual room sound system, table tennis, Individual court speaker system; carpeted seating/viewing area behind courts, (SEA) Sarah M. and Charles E. Seay Building, Projector, TouchControl, Mac/Win, DocCam, DVD, VCR, Two data projectors, split-screen capabilities, two wireless microphones, A/V equipment, Two Computers, VCR, Doc Cam, two data projectors, with split-screen capabilities, A/V equipment, Two Computers, DVD, VCR, Doc Cam, Computer Lab, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Moveable Chairs, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Projector with split screen, Doc Cam, DVD, VCR, Screen, Conference room, classroom, or theater, Screen, conference room, classroom, or theater setup, Projector, screen, conference room, classroom, or theater setup, Projector, screen, moveable chairs, tables; banquet, classroom, or theater setup, Projector, screen, moveable chairs, tables, stage; banquet, classroom, or theater setup, Moveable Chairs, Projector, Conference Room, Moveable Chairs, Moveable tables, projector, Auditorium Seating with Elevated Stage; A/V Options Available, Moveable Tables and Ergonomic Chairs; A/V Options Available, Private Dining Room; A/V Options Available. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. What types of spaces do the WCP have for reservations? This means that the time of your event is outside the determined building hours. Course Requirements. WCP (formerly SAC) Reservations Office is located in room 1.104 of the first floor of the WCP and can be reached at 512-475-6628 or via email at WCPevents@utexas.edu. Patrons will need to coordinate evening and weekend access in advance through Building Access and Securityand bring their UT ID card to enter the building's celebrated entrance. For Rowling Hall room reservations, please Submit a Reservation Request at the Event Management System for UT Austin. Please Note: UT Libraries does not provide access to private spaces for remotely proctored exams and does not support or provide access to remote proctoring software on library computers. Clean up the room before you leave so that it is ready for the next group. UT Library Reservations - University of Texas at Austin UT Libraries | Group Study Room Reservations Use this site to book a group study room and/or view your reservation. Standard meeting room requests are for one time meetings in the WCP in our many meeting rooms on the first, second or third floor. This room in the NI Student Project Center has 6 seats and is available to the CSE community, with priority given to Longhorn Maker Studio groups. 512-471-3857https://dev.pharmacy.utexas.edu/help/https://pharmacy.utexas.edu/directory/learning-resource-center. 512-394-4463service.desk@engr.utexas.eduhttps://classrooms.la.utexas.edu/, BEL, BEN, BUR, CAL, FAC, GAR, HMA, JES, Due to construction this space cannot be reserved at this time. Non-UT Login UT Login EMS allows you to manage your program details: Carry your reservation confirmation with you to your event. (You can also complete these steps in the default UI but we've found the scheduling assistant will catch the . University affiliated departments and organizations may reserve space in any building, utilizing the University Unions OnlineReservationSystem. Organized and/or amplified sound is not permitted during normal working hoursin any public areas on any level unless it is used for an event that has been approved by the Student Services Building Policy Committee. In order to submit a room reservation request, you must be an Authorized Representative of a Student Organization that is listed in, Each RSO is only allowed 2 combined hours per week for weekly meetings in SSB & UA9. Please refer to our policies and procedures section 5.1 for further information on decorations. This room in the NI Student Project Center has 10 seats and is available to the CSE community, with priority given to Longhorn MakerStudio groups. NHB 1.720 use policy: This room is not to be used for scheduling regular courses offered by any academic units. Please contact the Reservations Office for more details. There is electricity in front of the WCP. It is strongly recommended that you make an appointment with the building management office prior to your event to review AV use. How to Request a Room Reservation: In order to complete this task you will need to log into Office 365 using your University of Texas Credentials. Thank you! A telephone for use of a conference call within the SSB meeting rooms is available for check-out through the Building Manager. No. Please note these conference rooms are for the exclusive use of the Department of Chemistry and Welch residents. SPRING/SUMMER SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of November at 10 AM. FAC 328 is located on the third floor of the Flawn Academic Center and is a36-seat conference room suitable for meetings. Specialty rooms are our larger and more unique spaces that are used for events, these include the Ballroom, the Auditorium and the Black Box Theater. Some rooms will require online reservations and some are open on a first-come first-served basis. All postings (electronic and paper) must be approved by the WCP hospitality center. If you're requesting to use the Welch Patio, please use the CNS WEL Patio template. This can be done within an existing or new appointment by selecting Scheduling Assistant > Add Room(s). How do I advertise for my event in the WCP? The PCL Group Study rooms are reservable spaces for groups of 2 or more. (WCP) William C. Powers, Jr. Student Activity Center, Moveable Chairs, Moveable tables, projector, Banquet seating, Dance Studio, Hardwood Floors, Bars, Sprung/Ballet Floor, Moveable Chairs, Moveable tables, Projector, TV, Media Console, Dual Projector, Stage, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Media Console, Dual Projector, Continuous Writing Surface, Whiteboard. Features just under 400 seats, a 30-foot proscenium stage and an orchestra pit equipped for 35 musicians. Group Study Rooms and Presentation Practice Rooms are for current universitystudentsonly.*. This room does not have a door for privacy. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. ASE Computer Lab (ASE 1.112A), Capacity 44Department Classroom (ASE 2.134), Capacity 30These rooms are available to ASE/EM faculty, staff, graduate and undergraduate students.Both rooms require online reservation request 24 hours in advance and department approval. For assistance with locked meeting rooms, call the building management office at 232-2890 Monday-Friday, 7:30 AM-4:30 PM. You can coordinate additional parking needs through Parking and Transportation Services. Please leave window blinds open, turn off lights, close and lock the door immediately after the event. The University Unions catering is the buildings preferred caterer. ASE Building Rooms, Reservation Policies and General GuidelinesRefreshmentsRefreshments will not be provided, but you may bring your own. Only the area within the stone circle is reservable. You will be contacted via e-mail about your approval status. Read about members of our diverse and distinguished alumni community. Please submit requests at least 2 working days in advance. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. Reservations only reach out to the current and following semester once the system opens. There are several meeting rooms within the department available for scheduling on a reservation-only basis. After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. Are there any parameters on reserving the Black Box Theater? The West Mall Amplified Sound Area is the extreme east end of the West Mall, adjacent to the west steps of the Main Building. EMS Software is a room scheduling platform with an online reservation request portal. EMS Campus was developed for universities and is the industry leader for workspace and resource management in higher education. Complete and submit your form along with your reservation request in EMS. They include movable furniture, Reserve a room. By reading and acknowledging the rules and procedures presented here, you are bound and responsible and will be required to enter your McCombs user account and . For Welch Hall and NHB conference rooms please check the calendar for availability and then emailconferencerooms@cm.utexas.edu with your name, email address, event name, room number, date, and time. By making a reservation you are agreeing to abide by the following guidelines(updated to include COVID-19 guidelines): If you have any questions or concerns about your reservation, please send an email toFAC_Building_Manager@utlists.utexas.edu. Select the date that you plan to meet and use "Scheduling Assistant" from the top menu. We use a first-come, first-serve basis to process requests, and confirm requests about a month prior to first class day of each semester. Student events and activities will be given reservations priority at the William C. Powers, Jr. Student Activity Center. Computational Engineering and Sciences- A.C.E.S. Instrument Reservation Information TMI offers the use of its over 100 instruments and pieces of equipment to both internal UT users, and corporate and external users. These programs and events are defined as activities occurring within the spring semester and summer sessions as designated by the academic calendar and fall between the months of January - July. Learn more about our instrument reservation process below. Do I need to come into the office to make a reservation? Login using your UT EID. If you regularly reserve rooms in POB, please contact Arturo Compean Jrfor permanent access in EMS. For example, if it is November of 2014 then reservations can only be taken for the current semester, the spring semester ending in May, and the summer sessions ending in July. 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